Advantage Plus for Easy eDiscovery
GDF’s eDiscovery Review Platform
The GDF Online Review System facilitates easy, complete and defensible collection of Electronically Stored Information (ESI) from networks of any size, from small offices to large enterprises, and it does it with unparalleled grace and ease. The unified system provides collection agents that can be deployed to custodians to collect many forms of potential ESI with no business interruption. In fact, many attorneys and IT departments successfully self-collect large amounts of data all the time. The Online Review Tool (ORT) also facilitates review and production of the collected ESI in a web based collaborative environment. The ORT is a web based review tool where collected data can be searched, culled and produced in a simple and effective manner. Native data, such as email, documents and spreadsheets (we support over 200 data types) are loaded into the review tool for processing. Loading can occur from collection agents, such as our Nomadic User Agent (NUA), or loaded in from a previous collection effort.
Get to a Manageable Corpus of Relevant Data with Ease
Once data is loaded into the ORT, state-of-the-art tools and technology are available to cull the search and review the data. Features such as email threading, de-duplication, near de-duplication, and entity identification are all available in a unified, easy-to-use interface. The ORT also supports multiple languages. In fact, searches are run in all supported languages (50 at this time) simultaneously and terms are identified in the native language of documents.
Results can then be translated on the fly for immediate review. The ORT makes reviewing massive data sets much faster and more efficient than ever.
Full annotation and redaction is supported, and once a corpus of data is identified, the ESI can be converted, Bates Stamped (endorsed) and load files created right in the ORT, making the collection production ready in record time, while eliminating excessive vendor costs.
Unified Means Simplified
By unifying the collection, review and production process, GDF allows clients greater control over their productions and drastically reduces costs. The ORT even has a contractor tracking feature to allow for a review by billable resources to be tracked effectively. Simply assign a reviewer and every time they access the ORT, their time spent, documents reviewed and documents per hour rates, among other things, are tracked in the dashboard.
Provided documents can be added to the ORT as well, facilitating the use of the advanced culling tools on the documents provided and allowing for a complete and in-depth review of the provided documents. Request a load file, upload the production, and the ORT will process the data for review. It’s that simple.
Just Some of the Powerful Features at your Disposal
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Network Search Agent (NSA)Nomadic User Agent (NUA)
Laptop users present a particular problem in eDiscovery. When a user is in the field, or works remotely, accessing data stored locally on their portable device may prove difficult without physical access to the system. The NUA allows IT departments, in-house or outside council, or an admin, to quickly and easily preserve or retrieve ESI from Nomadic users. By logging into a simple web interface and setting up predefined search terms and date ranges, the NUA is configured and emailed to the custodian. All files and email on the custodian’s system are searched in a forensically sound manner (metadata remains intact) and the data is stored in an encrypted, tamper-proof container on the user’s laptop. The data can then be sent directly to the GDF Online Review Tool, stored on the user’s system or on a storage server. The NUA runs in the background and is completely invisible to the user. The dashboard lets you see collection progress and identify custodians who have not begun their collection. Customized reports build a defendable process while providing insight into the collection.
The NSA can be used to identify potential sources of ESI, search the source, and harvest the data for review. Simply provide administrative privileges to the NSA Controller, define custodians and click Identify. The NSA will search the network for systems that the defined custodians logged into and file shares they have access to, and by using the predefined search terms and date ranges, build a report. If so configured, the NSA will also collect the ESI and send it directly to the GDF ORT. The dashboard lets you see collection progress and identify any potential issues. Customized reports build a defendable process while providing insight into the collection size and Early Case Assessment features.
Email Collection Agent (ECA)
Email has long been the holy grail of eDiscovery. The ECA is used to search Exchange and Notes servers for email messages that are stored on the server. Simply identify the user mailboxes to search, the search terms and date ranges, and the ECA will search and preserve, or collect the ESI that meets the pre-defined parameters. Personal folders, public folders and archives can all be searched. Offline PST, OST, NFS or EDB files can be added and searched by the ECA as well. The identified ESI can be sent directly to the GDF Online Review Tool, stored in encrypted tamper-proof containers, or exported in native format. The dashboard is populated with the ECA data as well, for a defensible and complete collection.
Mobile Device Agent (MDA)
Data is everywhere, on iPhones, BlackBerrys, iPads and Tablets. Simply use the dashboard to configure predefined search terms and date ranges and email a link to the agent. It will search for BlackBerry, Android and iPhone/iPad backups on the user’s system, or if executed on the device, it will search the device for potential ESI. Identified ESI is sent to the GDF Online Review Tool and the MDA data is tracked in the dashboard for a defensible collection.
Cloud Collection Agent (CCA)
So you thought that ESI collection couldn’t get more complex, then the friendly, puffy, white cloud started storing your custodian’s data. The CCA was designed as a Software as a Service (SAS) application. Using the GDF Online Review Tool dashboard, an operator can collect potential ESI from many common “cloud-based” applications. Support for webmail applications, such as Gmail, Hotmail, Yahoo Mail, AOL and hosted exchange, are easy to setup and collect. Popular social networking sites such as Facebook, MySpace and LinkedIn are also fully supported. Even popular DRM, such as Salesforce, can be collected and added directly into the GDF Online Review Tool. Simply define users and account information in the dashboard and provide credentials, and the potential ESI is collected. The collection status and results are all tracked in the dashboard for defensibility and reporting.